I think that’s pretty exciting news on a Wednesday afternoon! Oh and as you can see, we are still undergoing “renovations” of the blog and site, it should be complete sometime next week!

The current financial situation is very challenging for us all, but I feel certain that times will eventually improve.  Patience is the key I guess, and making smart choices in the meantime!

I actually feel that some businesses will really prosper despite, or maybe because of, the current financial climate. Smaller, leaner, more cost-efficient businesses can much more easily work to provide services that are valuable to consumers in these times. For example, lawyers are still very much needed in times of economic slowdown, but solo and small law practices are in a much better position to offer services to clients at a price that they will be willing to pay.

Virtual assistants are likely to do well during these times as well. We offer good value for the money and can be a great alternative to traditional in-house staff. You only pay for the time or service you need, if your business slows down you don’t have to keeping paying a full-time salary just to have an employee sitting bored part of the time! Most of us virtual assistants are also happy to work on a capped fee basis for specific projects, so you can be in control of the costs right from the start.

While we all wait for the economy to improve, we need to take steps to minimize our spending and improve our own bottom lines! Take care!

Tweet Tweet

This client won’t be signing with me though (at least not for now!), because the lawyer who contacted me needs a virtual assistant who can help with QuickBooks. I am not yet very experienced in QB. I use it for my business, but definitely need some training in it to offer it as a service to  clients. Thankfully I knew that @candieb on twitter is a VA who specializes in bookkeeping and so I happily referred the lawyer to Candy.

To me this is proof that in any business we need to have resources and we need to work with our so-called “competitors” to offer an industry that is truly valuable to potential clients.  It wouldn’t have done me or the client any good if I attempted to help her despite not having the proper skills. It would in fact make a mockery of professional virtual assistance.

Fortunately, I had met Candy on the VAnetworking forum. I have to say that VAnetworking has helped me in so many ways. It’s given me contacts for work that is not my specialty, I’ve been given business start-up advice and made friends. What a great thing!

So a tip for virtual assistants, join forces with other VA’s, network with them and please don’t do work you can’t do properly!

And I have to say, I think it’s great to do a site/blog review every few months to make sure that it is working for you. Nothing has to be forever and a little updating can be just the thing to attract a new client or simply inspire you to post more! I change things up fairly regularly over at my mom blog, but have hesitated to play too much with this one because I do think it’s important not to go all crazy on a business blog! Then I tried to play with the color scheme just a little and realized that while I could figure out the css a bit, I couldn’t redo my own logo too well, so thankfully I’ve hired Brianna of Mad Hatter Web Design to come to my rescue! She originally helped me with the site using an already existing logo, and I knew she was just the person for this job! And the draft of the new logo is so pretty that I feel even better about my choice.

Hope everyone had a great Friday and a wonderful weekend. I’m off to be soccer mom tomorrow for the morning and then cookie baking in the afternoon. Of course I’ll be checking my Twitter regularly throughout - take care!

Ever since there has been an increasing number of fabulous articles about how Twitter can benefit legal practices.  Thanks to a couple of tweets (hat tips to @StephKimbro’s retweet of a comment by @kevinokeefe!) I just read a very interesting article over at Lawyers USA about the growing number of lawyers using Twitter to network and market.

I know I only recently I was contracted by a new client who tweeted about needing a virtual assistant. I responded and the rest is history! So for anyone who is still just thinking about using Twitter, or who maybe doesn’t feel they are realizing Twitter’s potential, come on over to Twitter, sign up if you need to and follow me!

Oh and if you need a guide to using Twitter I’ve got a couple places you should check out. Darren Rowse (of Problogger fame) has a great site called TwiTip full of fabulous tips for using Twitter. Also, Grant Griffiths has a really great series called Twitter for Lawyers on his Blog for Profit site.

Hope to tweet with you soon!

So, I use Gmail for my catchall email account.  The email for my virtual assistant business is through my host (laurie AT halosecretarialservices DOT com) but is all forwarded to my Gmail account.  I simply find Gmail to be easy to access and easy to work with. It also then gives me the option of chat and use in my iGoogle homepage.

Today I realized that I can fully integrate my google calendar and docs into my Gmail left sidebar - wow! So much easier than having to open a separate tab. I simply went into my gmail settings, clicked on labs and then enabled both google calendar and docs to show up! I also moved my chat and labels to the right side bar to make everything more visible.

Now I can see my schedule and plan my daily tasks much more efficiently. I always schedule time for client tasks and my own marketing plans in my google calendar, with popup reminders, which definitely increases my productivity. And the more organized I am, the more time I have to devote to my clients’s needs!

Hope this helps you other virtual assistants and other business owners!

My husband would love to go to Chicago, and we could make a family trip out of it, although at the same time I’d love to go just by myself so I’m not torn between family and work as I often seem to be. Do you prefer to combine work and pleasure when traveling for conferences or do you keep everything very separate? I’d love to hear from you!

This year I’m getting started on it right away and this post over at VAnetworking helped me realize that help with holiday tasks is something my clients might appreciate too! And because I’m getting into the holiday spirit I’m offering 20% off my usual rate to anyone who reads this blog post and decides that they would like my help in the months of November and December, whether with their holiday planning or any of my other virtual assistant services! Just let me know that you heard about it from my blog by referring to holiday code ho-ho-ho!!

I think I value inspiration so much because sometimes this “change” thing is hard, really hard.  I know for me changing my mindset from employee to business owner has been hard. And trying to establish my virtual legal assistant business in an industry that is not exactly known for being innovative has been daunting, to say the least! But I do believe in myself, and I think Jordan’s right when he talks about how things that seemed impossible 20 years ago will be simply standard 20 years from now. I’m 33 right now and I can’t wait to see what the world will be like 20 years from now, when my children are grown and starting their post-secondary educations and careers. Will they think virtual businesses are just business as usual? Will they telecommute or co-work? How often will they stop by the local coffee shop for coffee and wi-fi?!

The future is uncertain, but bright I think!

So for example maybe you are a lawyer who doesn’t think you need a full-time assistant.  Do you do all your own typing? Research? Email? How much time does it cost you every day? In a previous post I addressed this lost time cost and demonstrated the cost effectiveness of hiring a virtual assistant to increase your productivity.

Do you have a full-time legal assistant or paralegal already? Think you don’t need any more help? You know in my years as an in-house legal assistant the most effective practice I worked in was one with one lawyer and three assistants.  So much work got done!! That particular lawyer utilized dictation to his advantage because he realized he spoke far faster than he typed.  Isn’t that true of most of us? And with the digital dictation options available it is very easy to send your virtual legal assistant instructions via dictation or to have them transcribe lengthy memoranda, court documents or agreements.

And if you are just getting started you can partner with a VA who offers some marketing suggestions and works with you to grow your network. I bet she’ll suggest you try Twitter!! Or you can get a good working relationship established and have your VA work just a few hours a month to start and eventually add hours as your practice grows.

There are plenty of other ways to utilize a virtual legal assistant. You may partner with a VLA only for large files or projects, specific research assignments or even vacation or sick leave coverage of your in-house staff. I hope you’ll think about taking advantage of the wonderful resources offered by virtual assistants - and if you are thinking of hiring one, don’t forget to check out my main site!